Main Features
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Ctrl+1
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Switch to Mail
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Ctrl+2
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Switch to Calendar
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Ctrl+3
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Switch to Contacts
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Ctrl+4
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Switch to Tasks
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Ctrl+5
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Switch to Notes
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Ctrl+6
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Switch to Folder List in Navigation
Pane
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Ctrl+7
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Switch to Shortcuts
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Ctrl +Shift +B
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Open Address Book
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Tasks Shortcuts
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Alt+F2
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Show or hide To-Do Bar
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Alt+C
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Accept task request
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Alt+D
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Decline task request
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Ctrl+E
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Find task or other item
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Ctrl+Y
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Open Go to Folder dialog box
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Ctrl+N
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Create new task
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Ctrl+Shift+K
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Create new task
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Ctrl+Shift+U
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Create new task request
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Ctrl+O
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Open selected item
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Ctrl+P
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Print selected item
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Ctrl+A
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Select all items
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Ctrl+D
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Delete selected item
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Ctrl+F
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Forward task as an attachment
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Shift+Tab
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Switch between Navigation Pane, Tasks
list, and To-Do Bar
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Ctrl+J
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Open selected item as Journal
item
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Ctrl+Z
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Undo last action
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Insert
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Flag an item or mark complete
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Alt+F2
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Show or hide To-Do Bar
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Alt+C
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Accept task request
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Alt+D
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Decline task request
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Ctrl+F
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Forward task as an attachment
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Shift+Tab
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Switch between Navigation Pane, Tasks
list, and To-Do Bar
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Ctrl+J
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Open selected item as Journal
item
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Ctrl+Z
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Undo last action
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Insert
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Flag an item or mark complete
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Contacts Shortcuts
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F3
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Find contact or other item
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F11
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Enter name in Search Address Books box
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Shift +letter
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In Table or List view of contacts, go
to first contact that starts with specific letter
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Ctrl +A
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Select all contacts
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Ctrl +F
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Create new message addressed to
selected contact
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Ctrl +J
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Create Journal entry for selected
contact
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Ctrl +N
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Create new contact (when in Contacts)
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Ctrl +Shift +C
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Create new contact (from any
Outlook view)
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Ctrl +O/Ctrl +Shift +Enter
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Open contact form for selected contact
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Ctrl +Shift +L
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Create new distribution list
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Ctrl +P
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Print
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F5
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Update list of distribution list
members
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Ctrl +Y
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Go to different folder
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Ctrl +Shift +B
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Open Address Book
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Ctrl +Shift +F
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Use Advanced Find
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Ctrl +Shift+ .
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In an open contact, open next contact
listed
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Esc
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Close contact
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Ctrl +Shift +X
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Open Web page for selected contact (if
one is included)
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Alt +D
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Open Check Address dialog box
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Alt +Shift +1 .. 3
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In contact form, under Internet,
display message 1 .. 3 information
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Ctrl +Shift +D
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Dial new call
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Messages
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Main Window
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Tab
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Cycle forward between screen elements
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Shift +Tab
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Cycle backward between screen elements
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Ctrl +Shift +I
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Go to Inbox folder
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Ctrl +Shift +O
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Go to Outbox folder
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Ctrl +Y
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Go to another folder as specified
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F3/Ctrl +E
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Go to Search box
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Ctrl +M/F9
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Check for new messages
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Alt +Arrow Left
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Go back to previous view
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Alt +Arrow Right
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Go forward to next view
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Ctrl +N
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Create new message
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Ctrl +Shift +M
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Create new message
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Navigation Pane
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Arrow Left
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Collapse group in message list
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Arrow Right
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Expand group in message list
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F2
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Rename folder
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Delete
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Delete folder
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Message List
and
Single Messages
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Arrow Down
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Move down between messages
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Arrow Up
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Move up between messages
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Arrow Left/Arrow Right
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Collapse / expand groups
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Ctrl +Shift +V
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Move message to folder
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Insert
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Add Quick Flag to message
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Ctrl +Shift +G
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Add Custom Flag to message
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Ctrl +Alt +J
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Mark message as not junk
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Ctrl +Q
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Mark as read
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Ctrl +U
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Mark as unread
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Ctrl +Alt +M
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Mark for Download
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Ctrl +Alt +U
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Clear Mark for Download
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Alt + Enter
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Show email properties
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Ctrl +Shift +S
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Post to folder
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Ctrl +Shift +Y
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Copy item to folder
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Space
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Page down through message text in
Reading Pane
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Shift +Space
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Page up through message text in
Reading Pane
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Enter
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Open message
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Ctrl+ .
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Jump to next message
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Ctrl+ ,
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Jump to previous message
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Ctrl +P
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Print Message
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Compose View
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Messages
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Tab
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Cycle between To, Cc, Subject, and
Message Body
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Alt +M
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Choose From account from which to
send message
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Alt +U
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Jump to subject
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Alt +S
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Send
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Ctrl +S/Shift+F12
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Save Message
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F12
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Save Message as
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Ctrl +click
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Jump to URI while in edit mode
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Ctrl +K
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Insert hyperlink
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Format Message
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Ctrl+X
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Cut
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Ctrl+C
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Copy
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Ctrl+V
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Paste
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Alt+O
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Display Format menu
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Ctrl+Shift+P
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Display Font dialog box
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Shift+F3
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Switch case between all upper, all
lower, and first letter upper.
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Ctrl+Shift+K
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small capitals
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Ctrl+B
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Bold
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Ctrl+I
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Italic
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Ctrl+U
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Underline
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Ctrl+Shift+L
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Add/remove bullets
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Ctrl+L
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Align left
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Ctrl+R
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Align right
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Ctrl+E
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Align center
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Ctrl+T
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Increase indent
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Ctrl+Shift+T
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Decrease indent
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Ctrl+[
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Increase font size
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Ctrl+]
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Decrease font size
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Ctrl+Space
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Clear formatting
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Ctrl+Shift+H
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Delete next word
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Ctrl+Shift+J
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Stretch paragraph to fit between
margins
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Ctrl+Shift+S
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Apply styles
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Ctrl+T
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Create hanging indent
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Ctrl+Shift+T
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Reduce hanging indent
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Ctrl+K
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Insert hyperlink
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Ctrl+Q
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Remove paragraph formatting
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Create Items
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Ctrl+Shift+A
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Create appointment
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Ctrl+Shift+C
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Create contact
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Ctrl+Shift+L
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Create distribution list
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Ctrl+Shift+X
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Create fax
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Ctrl+Shift+E
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Create folder
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Ctrl+Shift+J
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Create Journal entry
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Ctrl+Shift+Q
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Create meeting request
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Ctrl+Shift+M
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Create message
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Ctrl+Shift+N
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Create note
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Ctrl+Shift+H
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Create new Microsoft Office document
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Ctrl+Shift+S
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Post to this folder
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Ctrl+T
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Post reply in this folder
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Ctrl+Shift+P
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Create Search Folder
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Ctrl+Shift+K
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Create task
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Ctrl+Shift+U
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Create task request
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Calendar Shortcuts
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Calendar Views
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Ctrl+Alt+1
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Switch to Day view
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Ctrl+Alt+2
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Switch to Work Week view
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Ctrl+Alt+3
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Switch to Full Week view
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Ctrl+Alt+4
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Switch to Month Week view
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Alt+1...0
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View from 1 through 10 days
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Create and Manage Appointments
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Tab
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Select next appointment in Calendar
View
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Shift +Tab
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Select previous appointment in
Calendar View
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Ctrl +N
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Create new appointment
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Ctrl +Shift +A
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Create new appointment
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Ctrl +Shift +Q
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Create new meeting request
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Ctrl +G
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Set up recurrence for an appointment
or task
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Tab
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Jump to next input field
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Shift +Tab
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Jump to previous input field
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Ctrl +F
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Forward an appointment or meeting
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Ctrl +R
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Reply to meeting request with message
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Ctrl +Shift +R
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Reply All to meeting request with
message
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Navigate Calendar
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Tab
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Select next appointment
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Shift +Tab
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select previous appointment
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Arrow Left
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Go to previous day
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Arrow Right
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Go to next day
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Arrow Up
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Go up in current view
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Arrow Down
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Go down in current view
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Home
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Go to beginning of current view
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End
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Go to end of current view
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Page Up
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Jump one page up
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Page Down
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Jump one page down
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Shift +Arrow Up
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Day View: Extend selected time
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Shift +Arrow Down
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Day View: Reduce selected time
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Alt +Arrow Down
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Go to same day in next week
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Alt +Arrow Up
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Go to same day in previous week
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Alt +Page Down
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Go to next month
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Alt +Page Up
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Go to previous month
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Alt +Home
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Go to start of week
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Alt +End
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Go to end of week
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Ctrl +G
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Go to date
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Business Card View
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Arrow Up/Arrow Down
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Select previous / select next card
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Home/End
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Select first / select last card in
list
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Page Up/Page Down
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Select first card on current page /
next page
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Arrow Right/Arrow Left
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Select closest card in next / previous
column
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Ctrl +Space
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Select or cancel selection of active
card
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Shift +Arrow Up/Shift+Arrow Down
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Extend selection to previous / next card
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Shift +Arrow Up/Shift+Arrow Down
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Extend selection to previous / next
card
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Ctrl +Shift +Arrow Up/Ctrl+Shift+Arrow
Down
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Extend selection to previous or next
card, regardless of starting point
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Shift +Home/Shift+End
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Extend selection to first / last card in
list
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Shift +Page Up/Shift+Page Down
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Extend selection to first / last card
on previous page
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Tab
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Move to previous field
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Shift +Tab
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Move to previous field
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Enter
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Move to next field, or add line to
multiline field
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Shift +Enter
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Move to previous field without leaving
active card
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F2
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Display insertion point in active
field to edit text
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OTHER SHORTCUT KEYS
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Ctrl +Alt +S
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Define Send/Receive groups
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Shift+F9
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Start send/receive for current folder,
retrieving full items
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Ctrl +B
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Display Send/Receive progress when
send/receive is in progress
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Ctrl +Alt +Shift +F12
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Save Form Design
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Ctrl +Shift +F11
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Save Form Data
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Alt +F11
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Open Visual Basic Editor
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Alt +F8
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Play Macro
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THE END
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