USER INTERFACE
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Ctrl+F1
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Show or hide the ribbon
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Alt
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Show or hide the Shortcuts all
tabs, office button & quick
access tool bar.
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OFFICE BUTTON
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Ctrl +N
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Create new document
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Ctrl +O
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Open document
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Ctrl +W
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Close document
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Ctrl +S
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Save document
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F12
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Save document as
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Ctrl +P
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Print document/ print preview
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Alt, then F, R
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Open Recent (file, recent)
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Alt +Ctrl +P
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Switch to Print Layout view
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Alt +Ctrl +O
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Switch to Outline view
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Alt +Ctrl +N
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Switch to Draft view
(used to be normal view)
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Ctrl +scroll mouse
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Zoom in and zoom out
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Alt then w, q
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Open Zoom Menu (no native shortcut
exists for zoom in/ zoom out)
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Alt +Ctrl +S
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Split the document window
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Select Text, Move, and Delete Text
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Ctrl +Shift +<
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Decrease font size one value
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Ctrl +Shift +>
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Increase font size one value
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Ctrl +A
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Select all
Extend selection to entire document
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Delete
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Delete one character to the right
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Backspace
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Delete one character to the left
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Ctrl +Delete
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Delete one word to the right
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Ctrl + Backspace
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Delete one word to the left
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Shift +Arrow Right
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Extend selection one character to the
right
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Shift + Arrow Left
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Extend selection one character to the
left
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Ctrl +Shift +Arrow Right
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Extend selection one word to the right
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Ctrl +Shift +Arrow Left
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Extend selection one word to the left
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Shift +End
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Extend selection to the end of a line
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Shift + Home
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Extend selection to beginning of a
line
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Shift +Arrow Down
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Extend selection one line down
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Shift + Arrow Up
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Extend selection one line up
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Shift +Page Down
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Extend selection one screen down
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Shift + Page Up
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Extend selection one screen up
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Ctrl +Shift +End
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Extend selection to end
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Ctrl +Shift + Home
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Extend selection to beginning of
document
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Alt +Ctrl +Shift +
Page Down
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Extend selection to end of visible window
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Alt +Ctrl +Shift +
Page Up
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Extend selection to beginning of
visible window
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Arrow Keys
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Cancel selection and return to
beginning / to end of selection
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F8
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Turn Extend Mode on:
Extend selection without pressing Shift
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Shift+F8
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Reduce the size of a selection in
Extended Mode
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Undo, Copy and Paste
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Ctrl +Z
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Undo the last action
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Ctrl +Y
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Redo the last action
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Ctrl +X
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Cut selected text or object
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Ctrl +C
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Copy selected text or object
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Ctrl +V
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Paste selected text or object
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Ctrl +Shift +C
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Copy text format
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Ctrl +Shift +V
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Paste text format
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Ctrl +V, then Ctrl, then K
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Paste and keep Source Formatting
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Ctrl +V, then Ctrl, then T
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Paste and keep Text only
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Alt +Shift +R
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Copy the header or footer from
previous section of the document
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Format Text and Paragraph
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Ctrl +B
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Apply/remove bold
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Ctrl +I
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Apply/remove italic
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Ctrl +U
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Apply/remove underline
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Ctrl +Shift +D
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Apply/remove double-underline
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Ctrl +Shift +W
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Apply/remove words underline
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Ctrl +Shift +H
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Apply/remove hidden formatting
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Ctrl +Shift +A
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Apply/remove all Cap
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Ctrl +Shift +k
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Apply/remove small capitals
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Ctrl +D
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Open the Font dialog box
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Ctrl +Shift+<
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Decrease font size one value
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Ctrl +Shift+>
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Increase font size one value
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Ctrl +[
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Decrease font size one point
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Ctrl +]
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Increase font size one point
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Ctrl +=
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Apply/remove subscript
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Ctrl +Shift+=
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Apply/remove superscript
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Ctrl +Shift +C
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Copy formatting
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Ctrl +Shift +V
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Paste formatting
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Shift+F3
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Change between all upper-,
first letter upper- and all lower-case
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Alt +H, 4
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Apply strike-through formatting
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Ctrl +Shift +Q
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Change the selection to the Symbol
font
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Shift+F1
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Reveal Formatting
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Ctrl +Alt +H
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Apply/remove Highlight Text
Feature
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Ctrl +R
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Right-alignment
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Ctrl +L
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Left-alignment
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Ctrl +E
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Center-alignment
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Ctrl +J
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Justify-alignment
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Ctrl +T
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Increase hanging indent
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Ctrl +Shift +T
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Decrease hanging indent
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Ctrl+1
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Set line-spacing to single-space
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Ctrl+2
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Set line-spacing to double-space
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Ctrl+5
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Set line-spacing to 1.5
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Ctrl+0 (Zero)
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Add or remove one line space preceding
a paragraph
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Alt+Ctrl+1
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Apply Heading 1 style
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Alt+Ctrl+2
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Apply Heading 2 style
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Alt+Ctrl+3
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Apply Heading 3 style
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Ctrl +Shift +N
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Apply Normal style
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Tables
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Arrow Down
|
Jump one row down
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Arrow Up
|
Jump one row up
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Tab
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Jump to next cell
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Shift +Tab
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Jump to Selected Tab setting in cell
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Alt +Home
|
Jump to last column
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Alt +End
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Jump to last column
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Alt +Page Up
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Jump to first row
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Alt +Page Down
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Jump to last row
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Ctrl +Arrow Left
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One cell to the left
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Ctrl +Arrow Right
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One cell to the right
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Shift +End
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Select current table cell
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Alt+5 on numeric keypad (with num Lock off)
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Select an entire table
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Alt +Shift +Arrow Up
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Move current row up
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Alt +Shift +Arrow Down
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Move current row down
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In first column, press shift +end
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Select row*
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In first row press alt +Shift +Page Down
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Select column
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Shift +Del
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Delete columns with columns selected
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OTHER SHORTCUTS
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Alt +Ctrl +F
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Insert a Footnote
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Alt +Ctrl +D
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Insert an Endnote
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Ctrl +k
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Insert a hyperlink
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Alt +Shift +i
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Insert Citation Mark
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Alt +Shift +x
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Insert Index Mark
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Enter
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Insert paragraph break
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Ctrl +Enter
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Insert page break
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Ctrl +Shift +Enter
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Insert column break
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Ctrl +Shift +Space
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Insert non breaking space
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Ctrl +Shift+-
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Insert non breaking hyphen
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Ctrl+-
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Insert optional hyphen
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F7
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Spelling & Grammar
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Alt +Ctrl +M
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Insert a comment
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Ctrl +Shift +E
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Turn change tracking on or off
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Ctrl +Shift +G
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Open the Word Counting dialog box
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Alt +Shift +O
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Insert Table of Content
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F1
|
Get Help or visit Microsoft Office.com
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Alt +Space
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Open the window menu
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Alt+F4
|
Exit Word
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Shift+F10
|
Display a shortcut menu
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SPECIAL SHORTCUTS
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Alt +Shift +D
|
Display the Current Date
|
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Alt +Shift +P
|
Display the Page Number
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Alt +Shift +t
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Display the Current Time
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Alt +Shift +I
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Insert Mark Citation
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Alt +Shift +X
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Insert Mark Index
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Alt +Ctrl +C
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Insert Copyright symbol
|
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Alt +Ctrl +T
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Insert Trademark symbol
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Alt +Ctrl +R
|
Insert Registered Trademark
symbol
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Alt +Ctrl +E
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Insert Euro Currency symbol
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Alt +Ctrl+.
|
Insert horizontal ellipsis
|
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Alt, then n, u
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Insert Symbol
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Mail Merge
|
||
Alt +Shift +K
|
Preview a mail merge
|
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Alt +Shift +N
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Merge a document
|
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Alt +Shift +M
|
Print the merged document
|
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Alt +Shift +E
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Edit a mail-merge data document
|
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Alt +Shift +F
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Insert a merge Field
|
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EXIT
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F1
|
Get Help or visit Microsoft Office.com
|
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Alt +Space
|
Open the window menu
|
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Alt+F4
|
Exit Word
|
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Shift+F10
|
Display a shortcut menu
|
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THE END
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